AI document processing
AI Document Processing
Systems that read, classify and file your documents automatically — and let your team find anything by meaning, not keywords.
Book a 15-minute callSee our work
Document processing is the highest-ROI AI application we build. Artificially designs custom pipelines on AWS that extract text and structure from PDFs and scans, classify each document, pull out the data you need, and index everything for semantic search — with strict data isolation between teams and clients. It replaces manual filing, reading and re-typing with a system that works in seconds.
Results from client projects
- Contract review time
- -90% (Documentum)
- Filing per document
- 15 min → under 30 s (Building Passport)
- Search speed
- Under 2 seconds
- Library size
- 50,000+ documents
- Platform uptime
- 99.97%
- Typical build cost
- 30,000–80,000 EUR
How it works
Our pipelines run in three stages, built on AWS Textract, Amazon Bedrock, OpenSearch and Step Functions.
- Extract: OCR and layout analysis turn PDFs, scans and images into structured text
- Understand: AI classifies each document, identifies clauses, risks or key fields, and extracts data
- Find: everything is indexed for semantic search, so people search by concept rather than exact words
Where it pays off
Legal teams reviewing contracts, property managers filing certificates and compliance documents, finance teams processing invoices, and any operation where people spend hours reading, classifying and re-typing documents.
Costs and how to start
A full document processing system typically costs 30,000–80,000 EUR, with cloud AI costs of about 200–1,000 EUR per month depending on volume. We recommend starting with a 4–6 week proof of concept (5,000–15,000 EUR) on your real documents to measure accuracy before committing to the full build.
Selected client work
Building Passport — AI Document Classification
Document filing cut from 15 minutes to under 30 seconds.
Documentum — AI-Powered Contract Review
Contract review time reduced by 90%.
Hospitality Hub — White-Label Booking Platform
15+ properties run from a single backend.
WellDay — Wellness App with AI Coaching
Live on both app stores in under 12 months.
Rated 5.0 on Clutch
Based on 3 verified client reviews
FAQ
Frequently asked questions
How much does AI document processing cost?
A complete system — OCR, classification, extraction and search — typically costs 30,000–80,000 EUR to build, plus about 200–1,000 EUR per month for cloud AI services depending on document volume.
How accurate is it?
It depends on your documents. That is why we start with a proof of concept on your real data and measure accuracy per document type before the full build, with human review where confidence is low.
Is our data safe?
We build on AWS with strict data isolation between teams and matters, and can deploy into your own cloud account. As an EU company we work under GDPR.
Can it integrate with our existing systems?
Yes. Processed documents and extracted data can flow into your document management system, CRM, ERP or internal platform through APIs.
Drowning in documents?
15 minutes, no pitch. Show us a sample and we will tell you what can be automated.
Client case studies
- Documentum — AI-Powered Contract Review Platform (Legal Services) — We helped Documentum replace manual contract review with an AI platform that reads, classifies, and searches contracts — cutting review time by 90%.
- WellDay — Cross-Platform Wellness App with AI Coaching (Healthcare & Wellness) — From concept to both app stores in under a year — WellDay features AI coaching, real-time messaging, and a B2B corporate dashboard.
- Hospitality Hub — White-Label Booking Platform (Hospitality) — One platform, multiple brands — a white-label booking system that lets Hospitality Hub run 15+ properties with independent branding from a single backend.
- ProFood — Bilingual B2B Distribution Platform (B2B Distribution) — A custom web platform that replaced ProFood's template site — resulting in 3x organic traffic and full content independence for the marketing team.
- Building Passport — AI Document Classification for Property Management (Property Management) — We replaced Building Passport's 15-minute manual filing process with AI that classifies and files documents in under 30 seconds — and finds any document instantly.